Who Certifies Legal Documents

U.S. Driver`s License, ID Card, Military ID Card Most government agencies that issue government driver`s licenses and ID cards do not provide certified true copies. The report creates a duplicate copy only if the original is lost. That is, some state notaries or issuing bodies (most commonly the Department of Motor Vehicles) may specifically prohibit notaries from making certified photocopies of these documents. (For example, Michigan prohibits this practice; in fact, it is a crime to be in possession of a copy of a driver`s license. Texas and Wisconsin also prohibit copying a driver`s license.) If you present a driver`s license or government ID card for copy certification, first determine if the driver`s license or card is valid (not expired), and then proceed only if you know that the issuing jurisdiction does not prohibit photocopying of these documents. Note: We do not accept FedEx returns. All express air waybill labels sent to the Notarization Office for the use of return documents must include the customer`s mailing address as sender and recipient. Certified documents: Certified documents (or certified true copies) are often requested for important documents such as important documents. Examples of vital statistics documents include birth certificates, marriage certificates, divorce decrees, and death certificates.

The original biographical data remain archived with the competent authority (usually the county). As custodian of the original document, only the issuing authority may certify the copy of the document. Contrary to popular belief, the birth certificate is not an original document, but a certified true copy of the information stored in the county. In addition to stamping original documents such as wills or deeds, notaries are often called upon to provide their document certification services. The American Society of Notaries prefers to call them “attestation documents”: the notary cannot confirm that the original document is authentic or legally binding; The notary can only ensure that the copy is identical. The process is simple: the notary compares the copy with the original and then attaches a notarized certificate attesting that the copy is correct and complete. To inquire about the status of your documents, please call the Legalization Office at 202-485-8000 Monday to Friday from 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:00 p.m. A certified copy is often used in English-speaking common law countries as a convenient way to provide a copy of documents. It is usually inexpensive to obtain.

A certified copy may be required for official governmental or judicial purposes and for commercial purposes. It prevents the owner of important documents (especially identity documents) from renouncing possession of those documents, which could mean a risk of loss or damage. It is important to respect important legal documents such as a birth certificate or power of attorney. If you need to provide a duplicate of the document, the other party may insist that the copy be a certified true copy of the original. Often, it is enough to find a notary who certifies that the copy is identical to the original. Sometimes it takes more effort. If a client in California asks a notary to “notarize” their birth certificate or other important document, the notary must refer them to the county where they will be filed so they can request a certified copy. Notarized documents: Notarized documents are documents whose identity and signature of the signatory have been verified and attested by a notary at the time of signing. The notary`s signature and stamp will usually be present on the document as proof of certification. Notaries are often asked to make a certified copy of an original document.

However, not all states allow notaries to perform this act. Not all documents can be certified by a notary. The following discussion will help you navigate these sometimes murky waters. For important documents like a birth certificate, it`s best to keep the original securely in a locked box, or you can send a certified copy to anyone who needs it. A certified copy of a birth certificate is used as an original if you are applying for a passport, marriage certificate, driver`s licence, or if you need to present one of the “two forms of identification,” which is required by many regulations. 4. Complete the notarial certificate As with all notarial acts relating to an act, you must complete a notarial deed for the copy certificate. Very few, if any, documents presented for copy certification are accompanied by the correct notarized certificate – you need to create one. You cannot simply write “real copy” on the photocopy and put your seal on it. Below are examples of certificates that reflect two different procedures for this notarial deed. Notaries may also make a certified copy of a valid (unexpired) foreign passport or visa (issued by the U.S.

Department of State) for official purposes, with a non-resident alien`s most common application to the Internal Revenue Service (IRS) for an Individual Federal Tax Identification Number (ITIN). Non-resident aliens who have earned money in the United States must pay income tax before they can leave the country. To begin this process, the IRS requires the filing of a Form W-7 along with proof of the applicant`s identity. The only document the IRS accepts to prove both an applicant`s identity and foreign status is an unexpired foreign passport. Visas are accepted in combination with other identification documents. For this reason, we say that notaries authorized by their state to make certified or certified true copies can make copies of valid foreign passports or visas valid for the IRS. All other requests for copies of these documents must be considered individually.